Birthday Party Timeline Template

# Birthday Party Timeline

Party name:
Party date:
Location:
Host or lead helper:
Expected guest count:
Food or allergy notes:

## Two Weeks Before
- [ ] Choose location, time, and rough guest list.
- [ ] Send invitations or save-the-date messages.
- [ ] Ask about food allergies, access needs, siblings, and adult headcount.
- [ ] Decide the basic party shape: meal, cake only, games, activity, picnic, or dinner.

## Week Before
- [ ] Confirm headcount for food, seating, favors, and supplies.
- [ ] Order or plan cake, snacks, drinks, candles, and serving tools.
- [ ] Buy plates, cups, napkins, trash bags, wipes, tape, and backup supplies.
- [ ] Confirm venue rules, weather backup, parking, pickup times, and helper roles.

## Day Before
- [ ] Pack decorations, table items, games, prizes, and music or activity supplies.
- [ ] Clear the setup area and remove fragile or private items.
- [ ] Charge camera, speaker, or phone battery.
- [ ] Put food pickup, ice, candles, lighter, knife, and serving tools on one visible list.

## Day Of
| Time | Task | Owner | Done |
| --- | --- | --- | --- |
|  | Pick up cake or food |  | [ ] |
|  | Set snack and drink area |  | [ ] |
|  | Greet guests and note gifts |  | [ ] |
|  | Start first activity |  | [ ] |
|  | Cake, photos, and cleanup |  | [ ] |

## After Party
- [ ] Pack leftovers safely or discard food that should not be kept.
- [ ] Save photos in one album.
- [ ] Send thank-you notes or messages.
- [ ] Return borrowed items and note what worked for next time.

## Boundary Reminders
- Confirm allergies, venue rules, weather, and pickup details directly.
- Keep private addresses, phone numbers, child details, and payment notes out of broad shared copies.
- Do not over-schedule every minute; leave room for late arrivals and tired guests.